Re-issue of Passport for Minors on completion of Validity – 36 Pages

Eligibility for Applying:

You are eligible to apply for this service if:

1. Your current passport is set to expire within the next 12 months, or
2. All pages in your existing passport have been used.

Important Information to Note:

1. Jurisdiction: Please confirm your correct jurisdiction before applying. Make sure to apply at the appropriate Indian Consular Application Centre (ICAC). For detailed guidance, refer to the “How to Apply” or “Jurisdiction” sections.
2. Address Proof: A recent copy of the meldebescheinigung (proof of address) must be submitted along with the passport application.
3. Consular Surcharge: A consular surcharge of EUR 2 applies to all passport services. This must be paid along with the passport and service fees, as outlined in the “Fee Details” section.
4. Processing Time: It may take up to seven weeks to process a complete passport application. Applicants will receive SMS updates at various stages of the process. To check the application status, please use the “Track Application” page.
5. Tatkal Facility: The Tatkal (urgent processing) option is not available at the Indian Embassy or Consulates.
6. Appointment Requirement: Applicants must have a prior appointment to visit the Indian Consular Application Centre (ICAC) for submitting their application. Entry will be allowed only at the date and time mentioned in the appointment letter. Walk-in applicants without an appointment will not be entertained.
7. Fee Payment: Payments at the ICAC can be made in cash. Those using the postal service must include valid proof of payment along with all required documents, as per the checklist.
8. Document Checklist: Applicants must ensure that all supporting documents listed in the “Documents Checklist” section are complete. Incomplete applications will not be accepted at the ICAC.

Note: Cancellation of Old Passport: Once the reissue application is accepted, the old passport will be cancelled by the Embassy and can no longer be used for travel.

Follow the below steps in order to apply

1. Register on Du Digital Global  ICAC Website:
   Create your account on the Du Digital Global  Indian Consular Application Centre (ICAC) portal.
   👉Click here to register
2. Fill Government of India’s Online Passport Application Form:
   Visit the Global Passport Seva Online Portal
   Select your country of residence and complete the registration.
   Log in using the credentials you created.
   Choose the appropriate “Type of Service”
   Fill in and submit the application form.
   Click on “Print Application Form” to download a copy with your Application Reference Number (ARN) and details.
3. Book Your Appointment at ICAC:
   Schedule an appointment on the Du Digital Global  ICAC website by selecting a convenient date and time. Click here to book appointment
4. Prepare Required Documents:
   Collect your passport, photographs, and all supporting documents exactly as listed in the “Documents Checklist.”
5. Visit the ICAC Centre:
   Attend the correct ICAC center as per your jurisdiction. The address will be mentioned in your appointment letter.
   ⚠️ Arrive at least 15 minutes before your scheduled time.
6. Submit Application & Pay Fees:
   Submit your documents and application at ICAC and deposit the applicable fees.
   You can check the fee details under the “Fee Details” section.
7. Enroll for Biometrics (If Required):
   If your service requires it, complete biometric enrollment at the center.
8. Application Process Completed:
   Your submission is complete!
   You may choose courier delivery to receive your passport at your doorstep.
9. Track Your Application:
   Track the status of your application throughout the process using the online tracker.
   Click here to track your application

    

Note for Postal Applications:

• Complete Step 1 and Step 2 as above.
• Log in to apply for postal submission.
  👉click here to log In
• Follow the postal application instructions to prepare your package.
• Send your documents to the appropriate ICAC according to your jurisdiction.
• Attach proof of payment in the package to avoid delays.

Applications sent via Post or Courier are classified as “Postal Applications.” Applicants opting for this method must strictly follow the guidelines outlined below for passport services:

• Submit a completed and signed application form, along with all required documents listed in the “Documents Checklist.”

Note: Certain services may require the applicant’s physical presence at the ICAC.

• Send your application via registered mail to the appropriate Indian Consular Application Centre (ICAC) based on your jurisdiction. Ensure proper compliance with photo requirements, fee submission, and jurisdiction rules.
• You may choose to have your passport returned via courier using ICAC’s official courier services. Make sure the return address is accurate.
• Ensure that the application package is securely sealed. Any incomplete form or incorrect fee payment will result in processing delays.
• The tracking portal will display updates at every stage, including any deficiencies or incomplete submissions.
• Include only one application per package—do not combine multiple applications in a single envelope.
• Your return shipping address must match the address proof provided in your application.

How to Apply (Postal Application)

1. Register on the Du Digital Global ICAC Website.
2. Fill the Government of India’s Passport Application Form:
   • Visit the Global Passport Seva Online Portal.
   • Select your country, register, and log in.
   • Choose the “Type of Service”, fill out and submit the form.
   • Click “Print Application Form” to get a copy with your Application Reference Number (ARN).
3. Pay the Applicable Fees (refer to the “Fee Details” section) via bank transfer to the designated account for your ICAC location:

Important: While making the payment, mention only your Postal Identifier Number / Postal Reference Number in the remarks/narration field. This helps match your payment to your postal application.

1. On the printed application form, write your ARN number and Transaction ID, and attach all documents as per the checklist.
2. Postal Application Label Instructions

• After submission, generate and print the Postal Application Label.
• Print on A4 or A5 paper, cut it out, and securely paste it to the front of the postal package.
• The barcode must remain visible and undamaged.
• Use a trusted courier service to send the package to the ICAC address provided on the label.

Note: Providing the ARN number and Transaction ID is mandatory. Missing these may lead to application rejection.

Documents Checklist 

• Printed copy of the duly filled passport application form at https://portal6.passportindia.gov.in/Online/index.html (Applicant should sign at appropriate places on the first and last page of the application).
• 02 recent photographs of size 51mm x 51mm (one pasted on the designated place in the application form and other to be attached application form). application forms with photo of wrong specifications would be rejected. Photo specifications can be seen Here.
• Original Passport of the applicant and one self-attested photocopy of front and last page of the Passport (personal information pages). Please note that original Passport is mandatory, otherwise the application will be rejected.
• Self-attested copy of Visa / Aufenthaltstitel (Residence Permit) of the Minor applicant.
• Self-attested copies of parents’/Guardian passports and residence permits / visas.
• Declaration of Parent (Annexure C) for Minor Passport when one parent has not given consent. Click Here to download Annexure C
• Consent Letter / Affidavit from parents / guardian (Annexure D). Click Here to download Annexure D for Berlin
• Consent Letter / Affidavit from parents / guardian (Annexure D). Click Here to download Annexure D for Frankfurt, Munich, and Hamburg
• Self-attested photocopy of Proof of Current address in South Korea (City Registration/ Meldebesatigung / Anmeldung / personalauweis) of the Minor applicant.
• Proof of payment (if made through bank transfer).
• All documents related to minors or newborns must be self-attested by both parents.
• If the applicant is a newborn or a minor, The parents need to bring a copy of their marriage certificate, which should be self-attested by both of the parents.
• In case , any of the parents is foreign national – the applicant needs to get “Specimen Declaration by applicant’s parent for Issue of Passport to Minor” form Landgericht (Notary in Germany).
• In case previous passport has spelling errors, then applicant needs to submit two other Government documents, which can verify his/her identification.
• Print and enclose the duly filled Checklist. Click here to download
• Print and enclose the Applicant Consent Form. Click Here to download the Application Consent Form.

Note:

• If any additional documents is required based on the application, the applicant have to provide the same.
• Kindly note that child’s presence is not mandatory for fresh or re-issue of passport for the minors. However the presence of either of the parent is mandatory at the time of submission of the application with one of the Original Identity Document of other parent.
• Original passports must be submitted along with the application for reissue of passports.

Fees Details

Frequently Asked Questions (FAQs)

1. Is my hand written passport valid for travel?
   • All handwritten passports with pasted photos earlier issued by Government of India are considered non-Machine Readable Passports (MRP) passports. All 20-year validity passports will also fall in this category. The Government started issuing MRP passports since 2001. All new Indian passports are ICAO-compliant MRP passports. Foreign Governments may deny visa or entry to any person travelling with a non-MRP passport. Indian citizens residing in India and abroad and holding handwritten passports, should, therefore, apply for re-issue of passports and obtain MRP passports in order to avoid any inconvenience in obtaining foreign visa or immigration problem.
2. What are the general advisories to be followed while filling the application form?
   • Always pay attention while selecting appropriate ICAC while creating application by checking from the “Jurisdiction” section, before creating the application.
   • The details that will be filled in the online application should match the current passport details. When the details are different, appropriate supporting documents need to provided accordingly.
   • For address changes, when printable address changes, one has to provide identity proof issued by Authority of government of India in his own name. Click Here to find the possibilities of address proof.
   • For address changes in the section of other address (not printable address), one can provide parents or relative´s identity proof issued by Authority of government of India. Click Here to find the possibilities of address proof.
   • In case of name changes, in the event of marriage / divorce / death of spouse, please refer the checklist from the “Documents Checklist” section.
   • The online system does not accept names in initials/abbreviated forms such as SK SINGH, KNR NAIR, etc. Applicants are therefore required to give their full names. Also, do not prefix Mr., Mrs., Dr. Shri or Late to the name.
   • Date of birth should be mentioned in the form of DD/MM/YYYY.
   • Signature and thumb impressions should be confined in the prescribed box. In case a child cannot sign, his/her left hand thumb impression may be provided. A parent should sign the declaration / application on behalf of a minor child but not in the places (boxes) provided for applicant’s specimen signature / thumb impression.
   • Please fill up the form in block capital letters.
   • All copies of supporting documents are to be self-attested by the applicant.
   • In case the applicant has recently moved to the consular jurisdiction of the post where application is made, from another part of Germany, a copy of the local registration
     document (Meldebescheinigung / Anmeldung) is required.
   • Processing of the complete passport application may take up to seven weeks. Please refrain from making enquiries during this period. Applicants can track the current status of their application from the “Track Application” page. 
3. What documents are required for submitting application for renewal of passport?
   • Please check all the required documents according to the category in which the passport application is created. Refer to “Documents Checklist” section mentioned under each passport service. 
4. Do I have to come to Du Digital Global  ICAC in person to apply or can I send the application by post?
   • Passport applications (other than Lost/Damaged Passport) may be sent by post to Du Digital Global  ICAC, as per the correct jurisdiction. In case of Lost/Damaged Passport, the applicants must visit Du Digital Global  ICAC, with prior appointment, to submit the applications in person. In case of Emergency Certificate, the applicants must visit the Embassy or Consulate directly.
5. How to get appointment for submission of Documents for Passport Services at Du Digital Global  ICAC?
   • After registering yourself on Du Digital Global  ICAC website, applicants can book the appointment online to chosse a convenient date and time to visit Du Digital Global  ICAC. 
6. What is a jumbo Passport?
   • Jumbo passport booklet contains 60 pages. Frequent travellers may apply for it. The fee for Jumbo passport is higher than the fee for regular passport. Please check the “Fees Details” section to know more. 
7. How long does it take to issue a new passport?
   • Processing of the complete passport application may take up to seven weeks. Please refrain from making enquiries during this period. Applicants can track the current status of their application from the “Track Application” page. Applcants will also receive (upto 4) SMS alerts during the application process to intimate them about the current status of their application.
8. Do I need to enclose my original passport with my passport application?
   • If you send a copy of the passport with your application, you will be required to send your original passport for cancellation at the time of issue of new passport. In such cases, when the new passport is ready, you will be informed.
9. What documents are required for endorsement of my wife’s/husband’s name in my new passport?
   • A copy of marriage certificate and spouse´s passport copy should be provided along with other supporting documents as mentioned in the “Documents Checklist” section.
10. How can I ensure that my Indian address is printed on my new passport?
    • Only one address gets printed on the passport. You should indicate your preference while filling the online passport application for the address which should be printed in your new passport. (Please select carefully, as there is an option to print your local South Korea address). However, for making any change in the printable as Indian address, an identity proof in the applicant´s name, issued by authority of India among the mentioned list can be provided. When an Indian address is not chosen as printable address and is required to be changed, you can provide a proof of identity issued by authorities of India of the relative/parents residing in the mentioned particular address. Click Here to find the possibilities of address proof.
11. What document should I send to get ECNR stamp on my passport?
    • The practice of putting ECNR stamp on passport has been discontinued. Therefore, no document is required to be sent for this purpose.
12. My passport is still valid. However, all pages of my passport are exhausted. What should I do? Can I have an additional booklet? How can I apply for the same?
    • If almost all pages in your passport have been utilized, you may apply for re-issue of passport under exhaustion of pages for a validity of 10 years. You can apply for a normal MRP booklet (36 pages) or a Jumbo MRP booklet (60 pages).
13. My passport is due to expire soon. How much in advance can I apply for renewal / re-issue?
    • Applications for reissue of passport can be submitted less than one year before expiry of the passport. Also, if all pages of passport have been utilized, an application may be made for a new passport for 10 years validity with reason exhaustion of pages. Moreover, if there have been any changes / corrections in the personal details of the a new passport should be applied for in the category of Reissue in change in personal particulars.
14. I understand that after issue of new passport, my old passport will be cancelled. Does this mean that all valid visas on my old passport will also be cancelled?
    • Old passport is required to be cancelled at the time of issue of a new passport and is returned to the applicant along with the new passport. Visa, if any, on the old passport remains valid. Please contact respective Immigration authorities to which the visas for your queries on using the visas.
15. I have a hand-written passport. Can I apply for a Machine-Readable Passport?
    • Yes. You must apply for reissue of passport if you hold any hand written passports.
16. Do I need to register the birth of my newly-born child in South Korea before applying for his/her passport? When can a new-born child be registered?
    • You need to register the birth of your newly-born child at Du Digital Global  ICAC (as per your correct jurisdiction) immediately after birth and in any case within one year of the birth of the child. Both of the parents are required to visit Du Digital Global  ICAC in person (with prior appointment) for registration of birth. A birth certificate would be issued by the Embassy / Consulate concerned. Registration of birth is a “Consular Service” and Issue of Fresh Passport to a new-born child is a “Passport Service”. We strongly recommend you apply for both services at the same time. Embassy / Consulate will issue both the birth certificate and the passport together. 
17. Can I apply for passport for a newly-born child at the time of birth registration??
    • Yes, you can apply for birth registration and passport simultaneously.
18. What is the birth registration fee?
    • Birth registration Fee is Euros 21/- (Fee is Euros 19 plus Consular surcharge of Euros 2). The fee for issue of fresh passport to the child is Euro 42/- (Passport fee is Euros 40 plus Consular surcharge of Euros 2). A discount of 10 percent is applicable for issue for fresh passports from age of 0 to 8 years. In this case payment will be 38 Euros (Passport fee Euros 36 plus Consular surcharge of Euros. Du Digital Global  service fee of Euro 4.53 (Inclusive of VAT) for each service will be charged. Refer to the “Fees Details” section to know more. 
19. What is the prescribed fee for issue of passport to child?
    • Passport (with validity of 5 years up to the age of 18 years) is issued to a child for the fee of Euro 42. However, a child over 15 may apply for 10-year validity passport with payment of normal fee of Euro 62. Du Digital Global  service fee of Euro 4.53 (Inclusive of VAT) for each service will be charged. Refer to the “Fees Details” section to know more.
20. I would like to change my Indian address in my passport. Do, I have to pay extra charges for this? Can this change be reflected in my current passport?
    • To change the address, no extra fees are applicable. General fee for passport in the category of reissue (due to change in personal particulars) will apply. Kindly check the fee
      under the “Fees Details” section. While filling the online passport application, you should indicate your preference for the address which should be printed in your new passport.(Please select carefully, as there is an option to print your local South Korea address too). However, for making any change in the printable as Indian address, an identity proof in the applicant´s name, issued by authority of India among the mentioned list can be provided. When an Indian address is not chosen as printable address (in the other address section) and is required to be changed, you can provide a proof of identity issued by authorities of India of the relative / parents residing in the mentioned particular address. Click Here to find the possibilities of address proof.
21. If I send a copy of my passport with my passport application, should I send all the 36 pages or the first, the last and the page showing my visa is enough?
    • Please send / enclose clear copies of the first page, last page, and the page on which visa is affixed.
22. Is there any provision for NRIs to make on-line application for reissue/renewal of passport?
    • NRI passport applicants can apply for passport services using Online Registration. Please visit the Indian Government’s website for filling the Online Registration form. Only the residents falling under the jurisdiction of the respective Indian Missions / Posts abroad are eligible to apply on-line through this website. Use Internet Explorer (5.x &Above) preferably for doing online registration. Please refer to (i) Guidelines for filling the Online Registration form. Before you register your application on-line, please read the information on Du Digital Global  ICAC website carefully, particularly regarding fee structure, instructions to fill the Form and How to Apply. Through this information you will know the documents required, number of copies of application form required, etc. Apply online only if you are sure that you will be able to produce all the necessary documents at the time of submission of application.
23. Would the renewal of my passport change my passport number?
    • Yes. A new passport booklet is issued with a new number. However, the old passport number will be present in your new passport details.
24. I am an Indian national living in South Korea for the past 3 years. I am applying for permanent immigration to Australia or another cournty and for this I require a Police Clearance Certificate from the Indian Consulate. I would like to know how long it will take to get these documents. Could I make a bank transfer and if so, please confirm your bank details. Also please let me know the documents to be sent to you?
    • You can apply for Police Clearance Certificate. For more details, Click here. 
25. I do not have a birth certificate. Can it be possible to get my birth certificate from the Indian Embassy or Consulate? If so, what documents do I need to produce?
    • On the basis of entries made in your Indian passport, a certificate regarding your date of birth / place of birth can be issued by the Embassy or Consulate. For more details, Click Here. 
26. What is the procedure for transfer of fee for postal applicants?
    • Applicants may choose to pay online or make a bank transfer, before sending a postal application. Register on Du Digital Global  ICAC’s website and go to “Postal Application” to know more. If you are already logged in, Click Here to go directly to postal application section. 
27. I wish to apply for addition/change of surname in my passport after marriage. How do I apply for it? Or, I was issued my passport without mentioning my surname. In Germany, I am required to give my surname in all my documents. Therefore, I wish to add my surname in my passport. What formalities do I require to complete? How do I apply for it? Or, I wish to change my name from ABC to XYZ and I wish to get the new name entered in my passport. What formalities do I require to complete? How do I apply for it?
    • Please Click Here to know more about this.
28. If I submit my application for my new Passport, is it possible to travel with my old Passport between the processing period?
    • The current Passport of the applicant automatically gets cancelled when Embassy or Consulate grants the reissue of Passport. However, there will be a time gap upto 6 weeks between granting and actual delivery of Passports. The applicant is therefore advised not tor travel using the current (cancelled) passport during this period.
29. When I submit my application, am I supposed to submit my original Passport at Du Digital Global  ICAC?
    • Original documents are required during document submission only for the purpose of verification. At the time of submission of applications, the applicant can visit Du Digital Global  ICAC with original Passport / original Visa / Aufenthaltstitel / Residenct Permit and all other supporting documents as found in the “Documents Checklist” section. For Postal correspondences, original passport must be sent along with supporting documents. Register on Du Digital Global  ICAC’s website and go to “Postal Application” to know more. If you are already logged in, Click Here to go directly to postal application section.
30. After filling the application form in how many days am I supposed to submit my application to Du Digital Global  ICAC?
    • You are advised to submit the application to Du Digital Global  ICAC within 3 months from the date of online submission of the application.
31. While Registering in the Passport Seva Portal website, and if I did not activate the account in time with the link activation email sent to email id (case when the email was in spam folder), I was not able to create a login again with the same email id. What can I do?
    • In such cases, It is suggested that, while registering, do not select the email id as your login id, instead use a separate user login id (pay attention to this option that is available at the time of registering)to avoid this situation. Also, if you cannot now use the same email id, please use an alternate email id to register once again and make sure to activate the link in due time to avoid the repeat scenario.
32. My passport was stolen, and my visa was stamped in my passport (Visa / Aufenthaltstitel / Resident Permit was also stolen). How can I apply for a new passport?
    • Please refer to the section Re-issue of passport in lieu of lost or damaged passport. Please pay attention to presenting the certificate or Bescheinigung clearly stating the date of validity of your current Visa / Aufenthaltstitel / Residence Permit when the same has also been stolen, which is required for verification during the document submission at Du Digital Global  ICAC. 
33. How can I track the status of my application once submitted at Du Digital Global  ICAC?
    • Applicants can track the current status of their application from the “Track Application” page.
34. My passport expires after a year and has 19 months before expiry. I would need help in understanding when I should apply? I tried to apply via the website by selecting ”Validity expired within 3 years / due to expire” as no other option suited me. But midway filling up the form, it shows me an error. Is this because I am applying too early? Can I only apply next year?
    • Passport applications for reissue can be submitted within the window of one year (12 months) before its expiry.
35. We have a new born baby and we have received a new passport for the child. But when we visited Auslaenderbehoerde (Immigration Office) for applying visa for our child, the South Korea Authorities state that the child is already a citizen of South Korea for the reasons that as parents we have lived in South Korea for more than 8 years. What can be advised in this case?
    • Children born to Indian citizen(s) outside India acquires Indian citizenship by descent as per section 4 of the Citizenship Act 1955. Parents of a child who is born outside India and is eligible for Indian citizenship under Section 4(1) of the Citizenship Act, 1955, have to get the birth of the child registered in the Indian Mission / Posts abroad under provision of Section 4 of the Citizenship Act, 1955. After registration, such child becomes a citizen of India by descent. Section 4 (1A) of the Indian Citizenship Act, 1955 states that a minor who is a citizen of India by virtue of this section and is also a citizen of any other country shall cease to be a citizen of India if he does not renounce the citizenship or nationality of another country within six months of attaining full age. However, this does not confer any right for holding an Indian passport simultaneously with a foreign passport. In many cases, a child born to Indian parents outside India also becomes eligible for citizenship of another country by virtue of citizenship laws of that country. However, Indian constitution and the Citizenship Act 1955 do not permit dual citizenship. In view of this, Section 4(1) of the Citizenship Act, 1955 requires that at the time of registration of birth, parents have to submit a declaration that the child does not have the passport of any other country. Furthermore, a minor who is a citizen of India by virtue of section 4 of the Citizenship Act, 1955 and is also a citizen of any other country shall cease to be a citizen of India if he does not renounce the citizenship or nationality of another country within six months of attaining full age. It is clarified that under no circumstances, an Indian citizen, including a minor, can possess an Indian and a foreign passport at the same time. It is advised to consider as explained above from the laws of citizenship act 1955 to decide on choosing the citizenship for your child.

Jurisdiction