Conference Visa

General Information on Conference Visa

A Conference Visa is granted to foreign nationals invited to attend official conferences, seminars, or workshops organized by the Government of India, its departments, public sector undertakings, and recognized institutions.

For conferences organized by private institutions, prior approval from relevant authorities in India is mandatory.

Important:
Applicants must strictly attend the event as per the declared purpose. Any deviation may lead to visa cancellation, legal action, or deportation. An in-person interview at the Embassy may be required as part of the application process.

 Who Can Apply for a Conference Visa?
The Conference Visa is applicable to:

• Individuals invited to attend government-approved conferences/seminars
• Foreign experts, academics, and researchers invited by Indian institutions
• Participants of events approved by Indian ministries or universities
• Individuals invited by private organizations, provided the event has official clearance from the Indian government

Note:
Applicants attending business meetings or corporate board discussions should apply for a Business Visa, not a Conference Visa.

Key Guidelines:

• Conference Visa validity is granted at the discretion of the Embassy, usually for the duration of the event plus travel time.
• The visa is valid from the date of issue, not the travel date mentioned on the application.
• A valid passport (minimum 6 months validity) with at least 3 blank pages is required.
• Biometrics (fingerprints & photo) are required at the time of submission.
• Do not make travel arrangements until the visa is issued.

Steps to Apply for an Indian Visa via DU Digital Global ICAC

1. Create an Account.
   Register yourself on the DU Digital Global Indian Consular Application Centre (ICAC) website.
   Click here to register.
2. Fill Out the Government of India’s Online Visa Application Form.
   Access the Online Visa Application Portal and select the REGULAR/PAPER VISA APPLICATION option.
   Click here to access the form.
3. Print and Sign Your Application.
   After filling out the form online, print it and sign where required.
4. Book Your Appointment Online.
   Visit the DU Digital Global ICAC website to schedule your appointment and choose a convenient date and time for your visit.
   Click here to book your appointment.
5. Prepare Your Documents.
   Ensure you have your passport, photographs, and all other supporting documents as listed in the Documents Checklist section.
6. Visit the DU Digital Global ICAC.
   Go to the ICAC center as per the address mentioned in your appointment confirmation.
   Please arrive at least 15 minutes before your appointment time.
7. Submit Your Application and Pay the Fees.
   Submit your completed application along with the applicable fees.
   You can check the fee details under the Fee Details section on the website.
8. Enroll for Biometrics.
   If required, your biometric data will be collected at the ICAC center.
9. Application Submission Complete!
   You’ve successfully submitted your visa application.
10. Track Your Application.
    Stay updated on your visa status through the online tracking system.
    Click here to track your application.

Document Checklist

Checklist & Application Forms

Before applying, please refer to the relevant checklist for your visa category. The checklist outlines the specific forms and supporting documents required for your application. In some cases, multiple forms may be needed.

Instructions:

• A separate application form must be completed for each individual applicant
• Refer to the checklist to ensure all required documents are prepared and attached
• All forms must be accurately filled and signed where applicable

Important Documents:

• Conference Visa Checklist
• Common Documents for Indian Visa
• Application Guidelines & Upload List
• Application Form for Bangladeshi Nationals
• Photograph Requirements

Additional Requirements for Chinese Passport Holders:

All applicants holding a Chinese passport must also submit:

• A copy of their E-ticket to India
• A bank balance certificate
  These are in addition to the documents listed in the general checklist above.

Checklist & Application Forms

Before applying, please refer to the relevant checklist for your visa category. The checklist outlines the specific forms and supporting documents required for your application. In some cases, multiple forms may be needed.

Instructions:

• A separate application form must be completed for each individual applicant
• Refer to the checklist to ensure all required documents are prepared and attached

All forms must be accurately filled and signed where applicable

Fees Details

Frequently Asked Questions (FAQs)

1. Who qualifies for a Conference Visa to India?
   Foreign nationals invited to participate in conferences, workshops, or seminars organized by Indian government bodies or recognized institutions.
2. Can I attend a private conference on a Conference Visa?
   Yes, but only if the event is officially cleared by Indian authorities. Documentation proving approval is required.
3. Is an interview required for a Conference Visa?
   Yes. Most applicants are required to attend an in-person interview at the Indian Embassy.
4. What documents do I need for the application?

• • Passport (min. 6 months validity)
  • Conference invitation letter
  • Proof of event clearance (if applicable)
  • Completed visa application form
  • Recent photograph
  • Any additional documents requested by the Embassy

1. Can I use a Conference Visa for business meetings?
   No. Business-related travel requires a Business Visa. The Conference Visa is strictly for academic or policy-related events.
2. How long is the Conference Visa valid?
   It is typically valid for the duration of the conference, including reasonable travel time. Extensions are not common.
3. Can I bring my family with me?
   In most cases, Conference Visas are issued only to the invitee. Accompanying dependents may not be eligible unless officially invited.
4. Do I need an appointment to submit my application?
   Yes. All applicants must book an appointment and visit the designated DU Digital Global Indian Consular Application Centre (ICAC) at the scheduled time. Walk-ins are not permitted.
5. Is visa approval guaranteed once I apply?
   No. Submission does not guarantee approval. All decisions are at the sole discretion of the Indian Embassy/Consulate.